[glassdoctor]

Wow that's a strange setup if I understand correctly. There is a track at this location, but you have to RENT it, to hold a race? So the guy running the races actually pays the landlord for the use that day, and anyone with the cash can run a race there? I've never heard of a track operating like that... very strange.

It sounds to me like the whole thing is too much of a production.. more complicated and expensive than it needs to be.

Isn't there someone that would help you run a race?
tentage? the racers expect you to provide pit tents?
How much to rent the AMB?
How much are entry fees normally?

Perhaps approach the owner with the idea that getting some $ is better than nothing, on a day that the track isn't being used. And since you have only a few racers, you can't afford the regular rent. With only 15 racers, you could get done in half a day... so offer to pay half the rent. I would think the racers will get off their lazy ass and help a little, to get their own race day.